THE FINE PRINT
The Boathouse Rose Bay - Bar and Restaurant as well as Cafe
Thank you for booking your event at The Boathouse Rose Bay. We look forward to creating a unique and memorable event for you and your guests! Below are the Terms + Conditions for any event at Rose Bay. Please get in touch with our team if you have any questions at all.
See you soon!
CAPACITY
Group Bookings in the Bar and Restaurant: 8 - 20 guests seated
Large Group Bookings in the Bar and Restaurant: 21 - 36 seated
Exclusive Events in the Bar and Restaurant: up to 80 guests seated & up to 150 guests canapé
Semi Exclusive Event in the Bar and Restaurant: up to 36 guests seated & up to 50 guests canapé
Events in the Downstairs Cafe Space: up to 100 guests for a canapé event
EVENT DAYS
Events may be booked any day of the week (depending on availability) in the restaurant, and in the cafe downstairs.
Please enquire with our team for minimum spends applicable on Public Holiday dates in the cafe downstairs.
For public holiday days, an additional surcharge of 15% will apply for events held in the Restaurant.
EVENT TIMES
All exclusive events have a conclusion time of 11.00pm, except for Sundays which must conclude by 10.00pm.
Cafe events have the option to run for any 4 hour period between 2pm - 8pm, and no later.
Restaurant events event time will vary depending on style and event space.
Breakfast events may begin at 7am, and must conclude strictly at 10am, as The Boathouse Rose Bay will open for lunch service.
Please note public holiday times vary.
DEPOSIT, PAYMENT TERMS + SECURITY + AGREEMENT FORM
To confirm your booking, we require an initial security deposit (credited towards the final account).
The deposit is required within 7 days of receiving your confirmation, once paid this reflects your recognition + agreement with the Terms + Conditions outlined in this package.
Once you have confirmed your booking, we also require a signed + completed copy of the Security + Agreement Form - this is to be returned within 7 days.
The Boathouse Rose Bay holds the right to cancel any bookings not held with a Deposit payment + completed Security + Agreement Form.
For exclusive hire of The Boathouse Rose Bay, 50% of the minimum spend is due 60 days before your event (credited towards the final account).
Full payment is due 14 days prior to the Event date, no later.
Payment by cash, direct debit or bank cheque incurs no surcharge.
Any payments paid by credit card will incur a 1.7% surcharge – MasterCard, Visa or 2% surcharge for American Express only.
All payments made are non-refundable.
Full payment for the event is required to be paid in full prior to the day. If payment is not received, we will charge the credit card details on file.
FINAL NUMBERS + MENU SELECTION
The guaranteed number of guests attending is required at least 21 days prior to the event, for catering + ordering needs.
Once final numbers are provided, this will be taken as confirmed.
The final invoice will be issued to you 21 days prior to your event.
Catering will be provided for this number + this will be the minimum charged irrespective of last-minute cancellations.
Guest cancellations cannot be credited towards other elements of your event including additional styling.
All final food + beverage selections are also required at least 21 days prior.
All food is subject to seasonal change; however, notification will be given for this.
ADDITIONAL (SUPPLIER) MEALS
Meals for entertainers, photographers + videographers must be supplied at $70.00 per person.
This will include a main sit down meal in their break, + drinks throughout. It does not include canapés.
UNDER 18’S MEALS
The charge for guests under 18 years of age including the food + drinks is $90.00 per person.
For kids under 10 years of age requiring kids meals + drinks, the cost is $25.00 per person.
For little ones requiring no food or beverages, there is no charge.
ALCOHOL + DECORUM
Our venues are fully licensed venue. No BYO beverages are permitted.
It is your responsibility to ensure the orderly conduct of your guests.
All beverages are subject to seasonal change; however, notification will be given for this.
BUMP IN + BUMP OUT
Access for set up is 1 hour prior to your event, unless stated otherwise by your Event Coordinator.
Bump out is to be completed directly following the event, and not the following day.
Any items left The Boathouse Group takes no responsibility for of any loss or damage.
DECOR + STYLING
All major furniture items, fixtures + fittings must remain as styled + positioned.
Our Team are only too happy to offer complimentary placement of your styling + place cards.
Anything additional must be discussed + approved by the Event Coordinator prior to your event.
The Boathouse Group offer an additional styling service to suit your event.
Please contact us for theming ideas + a quote.
DECORATIONS
Nothing is to be nailed, screwed, blue-tacked or adhered in any way to any wall, door or other part of The Boathouse Group.
If any items are attached to our walls or common areas fees apply for any damage occurred.
All decorations must be approved by the Event Coordinator prior to the reception.
EQUIPMENT HIRE
The Boathouse Group has established relationships with professional hire companies + has recommended suppliers to look after all your equipment needs + services.
Please contact us for further information on our recommendations.
EXTERNAL CONTRACTORS
All external contractors + hire must be advised to The Boathouse Group 14 days prior to your event + are subject to approval by management.
The Boathouse Group can apply limits or time restrictions on the contractors.
ENTERTAINMENT/MUSIC
The Boathouse Group is only too happy to offer some suggestions for your music entertainment. All equipment must be supplied by your hired Band or DJ as The Boathouse Group does not have facilities for this.
Whilst we understand that you are wanting music at your Event, The Boathouse Group reserves the right to monitor the sound levels as needed, in accordance with NSW Legislation “Protection of the Environment Operations (Noise Control) Regulations 2017”. Please speak to our Team of any noise restrictions for your venue + maximum number of musicians permitted for a band
The below rules apply with music + sound restrictions within the venue:
Restaurant Background Music:
Group Bookings in the Restaurant
Large Group Bookings in the Restaurant
Breakfast Events in the Restaurant
Band / DJ permitted:
Exclusive Events in the Restaurant
Please note, amplified music is permitted from 12pm - 4pm only in the Cafe downstairs
Restaurant Background Music, or option for Acoustic:
Semi Exclusive Event in the Restaurant
Events in the Cafe downstairs
PUBLIC LIABILITY INSURANCE
The Boathouse Group does hold public liability insurance however all external suppliers will be required to have their own Public Liability Insurance. The Boathouse Group public liability insurance is very specific to our venue + fit out. No harm or damage to guests caused by any external supplier equipment, styling decor, furniture or goods are covered by The Boathouse Group
DUE CARE
Whilst our team will take care, no responsibility will be taken for damage or loss of goods, equipment or merchandise left on the premises prior to, during or after the event.
The following items are not permitted; wax candles (unless in a glass vase), confetti, rice, streamer poppers, flower petals, or sequin type scatters e.g. stars, hearts.
TASTINGS
The Boathouse Group does not offer food or beverage tastings.
However, the menu at The Boathouse Rose Bay Restaurant will reflect the style + service we bring to your event.
DIETARY REQUIREMENTS
The Boathouse Group are happy to accommodate dietary requirements. Information on dietary requirements are to be provided to the team 21 days prior, any dietary requirements we are made aware of within 21 days or on the day we will try our upmost to accommodate however this cannot be guaranteed
If more than 20% of guests have the same dietary requirement this may result in a selected menu item being replaced for all guests
For any cultural requirements please check with your Event Manager.
FOOD ALLERGIES
Please advise details of guests with food allergies when confirming final numbers.
Whilst the chefs + kitchen teams will do their utmost to ensure the said allergen is not in the meals prepared, we cannot guarantee it as our kitchen does use a wide variety of ingredients on a daily basis.
PRICES
The Boathouse Rose Bay makes every effort to maintain prices, however they may be subject to alteration prior to your wedding or event due to food, beverage and general price increases. However, we will guarantee that the contracted base price per person for food, and beverage will remain, as per the signed contract. Though, any upgrades (food or beverage) to this base price are subject to price increases, this also applies to styling/floral upgrades as we cannot guarantee or honour previous pricing for this. All prices are inclusive of GST.
SMOKING
In accordance with the NSW Health + Hygiene laws, smoking is not prohibited within Rose Bay House and The Boathouse Rose Bay Cafe, and the surrounding areas.
Guests will be directed to a designated smoking area outside.
SERVICE CHARGE
10% Service Charge Applies:
Breakfast events in the Restaurant
Group Bookings in the Restaurant
Large Group Bookings in the Restaurant
5% Service Charge Applies:
Exclusive Events in the Restaurant
Semi Exclusive Event in the Restaurant
No Service Charge will Apply
Kiosk Events in the Downstairs Space
INDEMNITY
The Boathouse Group guarantees the use of the freshest ingredients + ensures that food is prepared under the most hygienic conditions. However, no liability is taken by The Boathouse Rose Bay for any latent defect in any product used.
PARKING
Please speak to our Team on parking options for guests
SURPRISES
The Boathouse Group cannot be held responsible for the outcome of any surprises to be held + organised prior to, on or after your event day that has been organised by the party host, friend or family member known to the hosts. The Boathouse Group will do everything it can to ensure that any special surprises or organised presents unknown to the party hosts can be carried out.
FIREWORKS
The Boathouse Group does not allow fireworks within its venue, on the path, or in the Marina area.
Woollahra Council has a strict policy that restricts the use of fireworks on its beaches + in its parks.
Without knowledge of fireworks The Boathouse Group will charge a $2,000.00 fee for breach of this.
Fireworks organised without maritime + council knowledge, holds much heavier penalties.
FLOWERS
The Boathouse Group includes a number of flower displays throughout the venue for your event. Rose Bay House and The Boathouse Rose Bay Cafe cannot guarantee a particular type of flower/colour due to the nature of seasonality + availability.
These flowers are a display only + cannot be taken home at the end of your event.
EARLY ARRIVAL OF GUESTS
The Boathouse Group events begin strictly at the organised time on your run sheet.
For any guests arriving early + before this time, a surcharge will be charged to your credit card.
The fee for this is $500.00 + $15.00 per person for every half hour that guests turn up early at Rose Bay House or The Boathouse Rose Bay Cafe.
LATE DEPARTURE OF GUESTS
Rose Bay House and The Boathouse Rose Bay Cafe events conclude strictly at the organised time on your run sheet.
For any guests that depart after this time, a surcharge will be charged to your credit card.
The fee for this is $500.00 + $15.00 per person for every half hour that guests stay back.
SECURITY
Organisers/Hosts are financially liable for any damage sustained, or loss incurred to The Boathouse Group property, fixtures or fittings, through their own actions, those of their guests, sub-contractors + contractors.
Credit Card details are required at the time of your booking to cover any damages that may occur.
The Security + Agreement Form will be supplied to you on the day of your booking to fill out + return to the Event Coordinator within 7 days.
Credit Card details are the only form of security accepted.
CLEANING FEE
A cleaning fee will be charged, at the discretion of Management, should the premises be left in an unacceptable state.
CANCELLATION POLICY
All payments made are non-refundable.
All cancellations or change of date made incur a loss of full deposit + any further payments made.
No credits will be given for change of date or for the general café, or restaurant trade.
Any cancellation made 60 days or less prior to your event, will incur a loss of 50% of the minimum spend.
All cancellations made within 14 days of your event will incur a loss of all monies due as stated on your invoice.
Cancellations must be confirmed to The Boathouse Rose Bay in writing.