THE FINE PRINT
Moby Dicks Whale Beach
Thank you for booking your wedding or event at Moby Dicks Whale Beach. We look forward to creating a unique + memorable event for you and your guests!
Below are the Terms + Conditions for any wedding or event at Moby Dicks Whale Beach.
Please get in touch with our team if you have any questions at all.
See you soon!
CAPACITY
Moby Dicks Whale Beach can hold up to 200 guests for canapé weddings and events and up to 150 guests for a sit-down weddings and events.
EXTENTIONS
There is the option to extend your wedding or event.
Please enquire with your Event Coordinator for pricing on venue hire + beverage package extension prices.
EVENT DAYS
Moby Dicks Whale Beach is available any day of the week, Monday - Sunday.
For public holiday days, an additional surcharge of 15% will apply.
EVENT TIMES
All weddings or events have a conclusion time of 11pm, except for Sundays which must conclude by 10pm. Please note public holiday times vary.
CEREMONY ON SITE
You are welcome to hold your ceremony onsite depending on your guest numbers and timings. Please speak to the team for further information on pricing.
MANDATORY FEES
For any Wedding or Event held at Moby Dicks Whale Beach, there is a price per person including food, beverage and venue hire to make up the minimum spend.
DEPOSIT, PAYMENT TERMS, SECURITY + AGREEMENT FORM
To confirm your booking, we require an initial security deposit credited towards the final account. The deposit is required within 7 days of receiving your confirmation, once paid this reflects your recognition + agreement with the Terms + Conditions outlined in this package. Moby Dicks Whale Beach holds the right to cancel any bookings not held with a deposit security + completed Security + Agreement Form.
50% of the minimum spend is due 60 days before your Event. Full payment for your Event is due 21 days prior to the Event date.
Payment by cash, direct debit or bank cheque incurs no surcharge.
Any payments paid by credit card incurs a 1.7% surcharge for MasterCard, Visa or a 2% surcharge for American Express only.
All payments made are non-refundable.
FINAL NUMBERS + MENU SELECTION
The guaranteed number of guests attending is required at least 21 days prior to your Wedding or Event for catering and teaming needs.
Once final numbers are given this will be taken as confirmed. The final invoice will be issued to you 21 days prior to your wedding or event.
Catering will be provided for this number and this will be the minimum charged irrespective of last minute cancellations. Guest cancellations cannot be credited towards other elements of your Wedding or Event including additional styling.
All food is subject to seasonal change however notification will be given for this.
ADDITIONAL (SUPPLIER) MEALS
Meals for entertainers, photographers and videographers must be supplied at $70.00 per person. This will include a main sit down meal in their break and drinks throughout. It does not include canapés.
UNDER 18’S MEALS
The charge for guests under 18 years of age including food and drinks is $90.00 per person. For kids under 10 years of age requiring kids
meals and drinks, the cost is $25.00 per person. For little ones requiring no food or beverages there is no charge.
ALCOHOL + DECORUM
Moby Dicks, Whale Beach is a fully licensed venue.
No BYO beverages are permitted. It is your responsibility to ensure the orderly conduct of your guests. All beverages are subject to seasonal change however notification will be given for this.
BUMP IN + BUMP OUT
Access for set up is 2 hours prior to your Wedding or Event unless stated otherwise by your Event Coordinator. Bump out is to be completed after any Wedding or Event. Moby Dicks, Whale Beach takes no responsibility for the loss or damage of any items left at the venue.
DECOR + STYLING
All major furniture items, fixtures and fittings must remain as styled and positioned by Moby Dicks, Whale Beach. Moby Dicks, Whale Beach team are only too happy to offer complimentary placement of your bonbonnieres and place cards. Anything additional must be discussed and approved by the Event Coordinator prior to your event. Moby Dicks, Whale Beach offer an additional styling service to suit your Wedding or Event. Please contact us for theming ideas and a quote.
DECORATIONS
Nothing is to be nailed, screwed, blue-tacked or adhered in any way to any wall, door or other part of Moby Dicks, Whale Beach. If any items are attached to our walls or common areas fees apply for any damage occurred. All decorations must be approved by the Event Coordinator prior to the Event.
HANGING ITEMS FROM THE CEILING
You are welcome to hang items from the existing hooks on the ceiling at Moby Dicks, Whale Beach. We can hang the items / goods for you at an additional cost, please ask us for a quote. Alternatively, if you decide to hang the goods yourself, Moby Dicks, Whale Beach is not liable for any falls or injuries that might occur to any person or damage of any items / goods. All hanging items must be approved by the Event Coordinator prior.
EQUIPMENT HIRE
Moby Dicks, Whale Beach has established relationships with professional hire companies + has recommended suppliers to meet all your equipment needs + services. Please contact
us for further information or advice.
EXTERNAL CONTRACTORS
All external contractors + hire must be advised to Moby Dicks, Whale Beach 14 days prior to your Wedding or Event and are subject to approval by management. Moby Dicks, Whale Beach can apply limits or time restrictions on the contractors.
ENTERTAINMENT / MUSIC
Your Event Coordinator can provide suggestions for your entertainment and music. All equipment must be supplied
by your DJ or band, as Moby Dicks, Whale Beach does not provide this.
Whilst we understand that you are wanting music at your Event, Moby Dicks, Whale Beach reserves the right to monitor the sound levels as needed, in accordance with NSW Legislation and “Protection of the Environment Operations (Noise Control) Regulations 2017”. Due to the space and Northern Beaches Residential Time-of-day Noise Restrictions, no subwoofers are to be used in or outside the venue at any time and all music must cease at 11pm.
PUBLIC LIABILITY INSURANCE
Moby Dicks, Whale Beach does hold Public Liability Insurance however all external suppliers will be required to have their own Public Liability Insurance. Moby Dicks, Whale Beach Public Liability Insurance is very specific to our venue + fit out. No harm or damage to guests caused by any external supplier equipment, styling decor, furniture or goods are covered by Moby Dicks Whale Beach.
DUE CARE
Whilst our team will take care, no responsibility will be taken for damage or loss of goods, equipment or merchandise left on the premises prior to, during or after the event.The following items are not permitted at your event: wax candles (that are not in a glass vase), confetti, rice, streamer poppers, flower petals, or sequin-type scatters e.g. stars, hearts.
TASTINGS
Moby Dicks Whale Beach does not offer food or beverage tastings. However, the menus at Barrenjoey House or The Boathouse Rose Bay reflect the style we bring to suit your event.
DIETARY REQUIREMENTS
Moby Dicks Whale Beach are happy to accommodate dietary requirements. Information on dietary requirements are to be provided to the team 28 days prior, any dietary requirements we are made aware of within 28 days or on the day we will try to accommodate however this cannot be guaranteed.
If more than 20% of guests have the same dietary requirement, this may result in a selected menu item being replaced for all guests.
For any cultural requirements, please check with your Event Coordinator.
FOOD ALLERGIES
Please advise details of guests with food allergies when confirming final numbers. Whilst the chef and kitchen team will do their utmost to ensure the said allergen is not
in the meals prepared, we cannot guarantee it as our kitchen does use a wide variety of ingredients
on a daily basis.
PRICES
Moby Dicks Whale Beach makes every effort to maintain prices, however they may be subject to alteration prior to your wedding or event due to food, beverage and general price increases. However, we will guarantee that the contracted base price per person for food, and beverage will remain, as per the signed contract. Though, any upgrades (food or beverage) to this base price are subject to price increases, this also applies to styling/floral upgrades as we cannot guarantee or honour previous pricing for this. All prices are inclusive of GST.
SMOKING
In accordance with the NSW Health and Hygiene laws, smoking is prohibited within Moby Dicks Whale Beach, the gardens and surrounding areas. Guests will be directed to a designated smoking area outside.
GRATUITY
Gratuities are discretional and are appreciated by Moby Dicks Whale Beach team.
INDEMNITY
Moby Dicks Whale Beach guarantees the use of the freshest ingredients and ensures that food is prepared under the most hygienic conditions. However, no liability is taken by Moby Dicks Whale Beach for any latent defect in any product used.
PARKING
Guest parking is available on the surrounding streets, and metered parking is available in the beach car park below Moby Dicks Whale Beach.
SURPRISES
Moby Dicks Whale Beach cannot be held responsible for the outcome of any surprises to be held and organised prior to, on or after your Wedding or Event day that can has been organised by the bride, groom, party host, friend or family member known to the hosts.
FIREWORKS
Moby Dicks Whale Beach does not allow fireworks within its venue or around the surrounding areas. Without the knowledge of fireworks Moby Dicks Whale Beach will charge $2,000 fee for breach of this. Fireworks organised without maritime + council knowledge will hold a much heavier penalties.
FLOWERS
Moby Dicks Whale Beach includes a number of flower displays throughout the venue for your wedding or event. Moby Dicks Whale Beach cannot guarantee a particular type of flower or colour due to the nature of seasonality and availability. These flowers are a display only and cannot be taken home at the end of your wedding or event.
EARLY ARRIVAL OF GUESTS
Moby Dicks Whale Beach weddings and events begin strictly at the organised time on your run sheet. For any guests arriving early and before this time, a surcharge will be charged to your credit card. The fee for this is $500.00 + your beverage package extension per person for every half hour that guests turn up early at Moby Dicks Whale Beach.
LATE DEPARTURE OF GUESTS
Moby Dicks Whale Beach events conclude strictly at the organised time on your run sheet. For any guests which depart after this time, a surcharge will be charged to your credit card. The fee for this is $500.00 + $15.00 per person for every half hour that guests remain at Moby Dicks Whale Beach.
SECURITY
Organisers/hosts are financially liable for any damage sustained, or loss incurred to Moby Dicks Whale Beach property, fixtures or fittings, through their own actions, those of their guests, sub-contractors + contractors.
Credit card details are required at the time of your booking to cover any damages that may occur. The Security + Agreement Form will be supplied to you on the day of your booking to fill out + return to your Event Coordinator within 7 days. Credit card details are the only form of security accepted.
CLEANING FEE
A cleaning fee will be charged at the discretion of management should our venue be left in an unacceptable state.
CANCELLATION POLICY
All payments made are non-refundable.
All cancellations or change of date made incur a loss of full deposit + any further payments made. No credits will be given for change of date or for the general café trade.
Any cancellation made 60 days or less prior to your wedding or event, will incur a loss of 50% of the minimum spend.
All cancellations made within 14 days of your wedding or event will incur a loss of all monies due as stated on your invoice.
Cancellations must be confirmed to Moby Dicks Whale Beach in writing.